E-Verify Disposal

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E-Verify Disposal

October 26, 2015

If your employer has been using E-Verify for more than 10 years, it’s time to download the new “Historic Records Report”. It must be downloaded before December 31, 2015.

Effective January 1, 2016, E-Verify transaction records more than 10 years old will be deleted from the system. You will no longer have access in E-Verify to cases you created prior to December 31, 2005. E-Verify is taking this action to comply with the National Archives and Records Administration’s retention and disposal schedule.

E-Verify has created a new Historic Records Report. If you want a record of your cases that are over 10 years old, you must download the new Historic Records Report before December 31, 2015. The report will include all transaction records for cases more than 10 years old. You will find instructions to download the report when you log into E-Verify. The report is only available until December 31, 2015.

It is a Human Resources best practice to record the E-Verify case verification number on the relating Form I-9. Employers are encouraged to also retain the Historic Records Report with the Forms I-9.